Planning a wedding reception is exciting and daunting at the same time. This is the event that your guests look forward to, which demands you plan it well. When done right, wedding receptions are very memorable, and you do want your guests to remember yours fondly.
If you are a creative person, there is plenty you can do at your wedding reception. People remember unique wedding reception themes best. However, the cost climbs quickly with each idea you implement. Nonetheless, there are certain essentials for a reception, that you shouldn’t overlook. Let us look at these wedding reception essentials, that you must have to guarantee a good day.
An original theme
There are plenty of original ideas you can adopt for your wedding day. Nonetheless, as a couple, you should be able to identify with the theme you choose. If you think of it, certain themes are more trendy than others in each season. From the Great Gatsby theme in 2015 to vintage glamour in 2017, every year introduces us to new and interesting themes. While there is no harm in picking one of these for your wedding, ensure you do something special with it. In other ways, you should ensure you make it your own. Although you will find inspiration in magazines, on the internet or even at other weddings, try to add your unique touches to the theme you choose.
Whether it is with the color palette, patterns or details, avoid a cookie-cutter wedding by adding a personal flavor to the theme. Or better still, stay away from the trends and find a theme that reflects who you are as a couple. It could be based on your hobbies, what you like to do together or even on your loved story.
The perfect venue
The term “perfect” is subjective, for different factors appeal to different couples. However, let us concern ourselves with the wedding guests for now. In their eyes, the perfect venue will be easy to find, comfortable to settle into and welcoming with its ambiance and décor. This venue should also have enough space to accommodate your entire guest list. It shouldn’t be too cramped, but should have enough space for lounging, dancing and relaxing.
Apart from these factors, it is necessary that the venue match the theme of your wedding. Only then will it become the perfect backdrop for your event. Since the choicest venues tend to get booked quickly, this should be one of your priority wedding planning tasks. Start looking at potential venues as soon as you decide on your wedding theme. For more tips on choosing the right venue for your reception, visit this post on the Brides website.
A few signature appetizers are all it takes to nail that first impression. After all, the entrees give your guests a heads-up of what to expect in the food and drink department. Even while the rest of the meal is standard fare, interesting appetizers can pep up the menu. Small, bite-sized food items make a strong impression. It is also the best way to serve up your favorite dishes, if they aren’t suitable as the main course.
Don’t forget to make the presentation of your entrees impressive. This will add to its appeal, and your guests will be amazed by the attention to detail. Make the entire set-up festive and fun by adding a few unique drinks to the mix. If you want some inspiration to get the ball rolling, here are some ideas on the Brides website.
Your wedding reception décor creates the first impression of the event that follows. So, don’t hesitate to pull all stops to make it striking. Depending on your budget, there are different ways to bring your theme alive. The good news is that with a little research and planning, you will come across numerous options with unique personality and flavor.
While there is no harm in DIY-ing most details, it can tax you in terms to time and effort. In all-inclusive wedding packages, the décor is usually taken care of. However, you can always add your small signature touches to this, and ensure your wedding has its personal elements. If you have hired a wedding planner, you have the right person on board to guide you with the right décor that works within your budget and has the impact you desire. One important thing to remember that it is easy to go overboard or become overwhelmed with the many different options available. Stop when you find the right balance, and don’t add too many details that will simply end up being lost in the clutter.
Centerpieces are an important element in wedding décor. However, these are also more important than most of the other items in your décor. This is because your guests will be seeing the centerpieces up close for a great part of the evening. So, the better you execute it, the more impressive it will be. While your centerpieces should follow the theme, you can also add unique touches to give it a signature effect.
Exercise your creativity and vary the designs across the tables for more appeal. Whether you choose towering centerpieces or ones that spread out, make sure the arrangement is neat and give each item its space. The centerpieces should also either be high up or below eye level, so it doesn’t obstruct the view. Finally, don’t overdo the details. Since your guests will sit close to it, it can look cluttered if there are too many details.
A great menu
Just as with signature appetizers, a good menu will definitely make the wedding memorable. In fact, food is one of the things that your guests will look forward to most. So, don’t disappoint. Find a caterer who consistently delivers and has the equipment, resources and knowledge to execute your chosen menu to perfection. Don’t forget to match the food to the theme, in terms of colors, flavor or choice of dishes. This will tie it to the wedding beautifully. Also pay attention to the presentation. It doesn’t matter how tasty an item is, if it doesn’t look good it will fail to create the right impression.
Don’t forget to find the right mix of drinks for the meal you plan. Since drinks complement the meal, choose them carefully. Remember that your guests will have different palates and varying preferences. Keep this in mind and choose a variety of dishes and drinks so there is something to please everyone.
The entertainment for the evening can make or break your wedding reception. So, don’t skimp on this part. Whether you hire a band or a DJ, make sure you check reviews and watch a CD or attend one of their actual performances. You should be confident that they will keep the group entertained all evening long.
When hiring entertainment, also remember that your guests will be from different age groups and with varying likes and dislikes. So, plan your playlist in such a way that there is something for everyone. Mix new and fast numbers with classics, so everyone can join in the fun. Also remember that the band leader or DJ will mostly handle the announcements of the different events like cutting the cake and the first dance. Co-ordinate with this person to make sure your reception progresses as per schedule. Also discuss your specific do’s and don’ts, and ensure that the guests have a good time with no unexpected issues.
Games are a great way to break the ice, and to help your guests enjoy the evening. It is also a way to get bored guests involved keep themselves busy between events. Make a list of games that will appeal to all, whether they are young or old. Consider space constraints when making your choice. While certain games like musical chairs can be played both indoors and outdoors, it requires plenty of space.
You will also have to co-ordinate with the wedding party in advance, to make sure the games progress smoothly. Brief them on what to arrange, where to be and what to do, so they know their roles. This will help the event to proceed without hitches and your guests to have fun.
You may have good food and a beautiful presentation, but the service matters too. Unless catering arrangements at your wedding progress smoothly and on-time, your guests may end up dissatisfied. Make sure you discuss this factor with the team in action.
If you had your guests pick their food from a pre-defined menu, make sure everything is recorded and done correctly. There may be guests with specific dietary requirements. It is your responsibility to ensure their requirements are adhered to. So, cross check this with the catering manager. Prompt and cordial service and pleasant staff will ensure your event progresses smoothly and your guests are happy with how the day turns out to be.
After your wedding day is long gone, the photos will remind you of the fun day that it was. Have your special day documented in full style by hiring the services of an efficient and talented wedding photographer. He should make it a point to cover all the guests at the event. This will serve as a reminder of all those who attended this important occasion in your life.
While the photography should be fun, it shouldn’t compete for time with the rest of the events. No guest will like to attend an event where they barely get to chat with the couple. Discuss this with your photographer in advance. Set up specific slots of time during the day, that you can dedicate to taking photographs. Also discuss how you want your photos to look, and your photographer can plan his shots to reflect your taste. For more ideas on what to look for in a wedding photographer, take a look at this article on the Knot.
Interaction with the guests
Although it is your special day, it is essential you acknowledge all those who participate in it. Irrespective of whether a guest flew in from a faraway location for your wedding or just stepped in from next door, what matters is that they made it to your wedding. It is only right that you spare a few minutes to chat with each of them and thank them for their time and effort.
You and your spouse can simply pop by at each reception table and engage in small talk with the guests. Say your thanks, give a few compliments and be courteous. Keep it brief and move on to the next table after few minutes. You can then cover the entire lot in minimum ti e. Your guests will definitely appreciate this small dose of attention.
Planning a wedding is a detail-oriented, time-consuming and laborious task. There are several details that can make or break an entire wedding planning event. Nevertheless, with proper planning and execution a wedding can progres smoothly from start to end.
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