Food and drinks play a significant role in ensuring that your guests leave your wedding with a memorable experience. They will also account for one of the most considerable portions of your budget. According to a wedding planner, the rule of thumb is the venue, food, bar, and staffing costs are about 50 percent of your overall budget when planning a wedding in Canada.
Whether you prefer a sit-down dinner, cocktail hour with passed appetizers, or a hot buffet, finding the perfect caterer is the first step. It’s essential to prioritize the process of selecting a wedding caterer, as your choice of caterer can set the tone for your event.
Hiring a wedding caterer might seem challenging, especially in a city like Toronto, where you can access many catering services. Fortunately, we can simplify the process by breaking down all the essential aspects you must consider when hiring a wedding caterer in Toronto, like McEwan Catering, for a successful event.
The food that is served at your wedding has an important role in determining the overall wedding experience. Most of the guests, if not all, will look forward to the food that is provided on your wedding day. So, you do not want them to be unhappy with the meal offered while everything else was done to perfection.
Most wedding vendors offer a wedding tasting session before you book your order. With this option, you can actually see, taste, and experience the food that will be served on your wedding day. We suggest that you take your caterer up on this offer of wedding food tasting and make sure everything is just right, so there are no regrets later.
As with anything wedding-related – from the bridal shower gifts to choosing the perfect ring, there is a catering tasting etiquette that you should adhere to. We will be looking at the do’s and don’ts of wedding food tasting etiquette. But before we move to this list, let us first try to understand what you can expect at your tasting session.
Wedding planners are an additional cost to your wedding budget, but when you choose the right person, your wedding will be a breeze. Most of your success depends on how capable the candidate is and also on how well you gel with your wedding planner.
A wedding planner may be professional and experienced, but you will not be satisfied if they do not get your ideas. After all, it is your wedding, and not theirs. So first off, remember this. Don’t hire anyone who
is bossy or busy
dismisses your ideas or is skeptical about implementing them
doesn’t agree to signing a contract and
just doesn’t understand you
Before hiring a wedding planner, you should conduct an interview with her. This may be face-to-face or over-the-phone. Here is what you should ask at this interview, and the answers will determine whether you have the right candidate for the job.
Are you available on my wedding day?
There is no point in pursuing the discussion if the planner has another wedding lined up on your wedding day. If your wedding date is not yet confirmed and you really like the person you are talking to, consider fixing your wedding on a day when she is available.
What services do you offer?
Does she work only with a recommended list of vendors, or is she open to interviewing and assisting you with other vendors? Can she design your wedding, plan the ideas and be in charge of everything from sending out invitations to decorating the venue, or will she only assist you while you find and book vendors? Will she handle any booking issues herself? How often will you communicate, and how many meetings can you expect?
If the scope of her services are limited, consider whether you can tackle what is left yourself. If so, this shouldn’t be a problem. Also ask about the team. How many staff members will be on-site on day and how many other weddings they will be working on simultaneously.
How many weddings have you planned already?
The last thing you want to do is to entrust the task to an inexperienced planner. Ask her how long she’s been in business, and obtain references. A good wedding planner will direct you to a number of satisfied clients.
Share your vision for the wedding with her and ask what she can contribute to make it better.
What if there is an emergency?
Ask her how the team tackles emergencies like bad weather or other wedding disasters. If you anticipate a likely problem, ask her how she would prepare. Another big challenge is adhering to budget, how can she ensure this? You should also ask for backup plans, should something unforeseen occur and she cannot personally handle your wedding.
And finally, the fees
Don’t feel shy to ask what her charges are, including all overheads and extras. This will confirm whether the charges are within your means. If your planner will handle vendor payments, ask how this will be done. Will you be paying your planner a lumpsum, or will you have to write out checks to each vendor as and when required?
Once you have all this information, you should have a fair idea of whether this wedding planner is right for your wedding. If not, keep looking.
For more wedding advice and tips, as well as your wedding shopping needs, visit us at Best for Bride.
The term “wedding planner” broadly encompasses a number of services. Who you choose to hire for your wedding, should depend on what you want them to do. You can select between full service wedding planners and partial services. Either way, the final intention is to reduce your stress as the big day approaches, and have everything on track, in time.
We will now look at how you can find the right wedding planner from the numerous options available.
Full-service planner, a “day of” coordinator or Part-time Professional
If you want a professional to handle all the details of your wedding and you can afford it, choose a full-service planner. They will take care of all tasks including hiring and decorating the venue, creating invitations, booking the florists, caterers and band, all the way up to sending your thank you notes.
A day-of coordinator will take charge for everything on your actual wedding day. If you prefer to plan and execute everything yourself, but want help on the day, this is the ideal choice for you. Part-time professionals can help you perform chosen tasks. For example, you can hire them for décor suggestions, assistance with booking vendors etc. They charge a flat fee for the service they provide, and it is hence less expensive than a full-service planner.
Factors to account for when booking the service
The most important factor when booking a planner is your budget. A full-service planner is expensive, and they may cost up to 10 to 20% of your total budget. A “day-of” coordinator charges a flat fee for his job, and relieves you of the pressure of handling things on the day.
Compare costs of various planners and shortlist the option/options that seem ideal. Make sure that the names on the list are all professionals who are experienced and well-trained. The next part is conducting interviews to zero-in on the right choice.
Interviews and decisions
At the interview, obtain references of past weddings your wedding planner has conducted. Ask them how they work, how they handle emergencies and what ideas they can contribute to your wedding. The basic idea of this discussion is to determine how well the two of you can work together.
You will be spending a lot of time with your wedding planner, so it is important that you strike a rapport right from the start. You should be comfortable discussing your ideas, and he/she should welcome your ideas and be ready to build on it. If you are struggling to convince him/her of what you want, it is obviously not the right choice.
Discuss what will be included in the cost and make sure all the terms and conditions are included in the contract. Once you have finalized everything and your wedding planner has begun the planning process, be in touch regularly and ask for updates on the progress. With the right person to help you, you can be certain that your dream of having the perfect wedding will be realized with no difficulty.
Best for Bride has everything you need from wedding dresses, to décor ideas, invitations and more. Visit us today to get started with your wedding plans today.
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