Food and drinks play a significant role in ensuring that your guests leave your wedding with a memorable experience. They will also account for one of the most considerable portions of your budget. According to a wedding planner, the rule of thumb is the venue, food, bar, and staffing costs are about 50 percent of your overall budget when planning a wedding in Canada.
Whether you prefer a sit-down dinner, cocktail hour with passed appetizers, or a hot buffet, finding the perfect caterer is the first step. It’s essential to prioritize the process of selecting a wedding caterer, as your choice of caterer can set the tone for your event.
Hiring a wedding caterer might seem challenging, especially in a city like Toronto, where you can access many catering services. Fortunately, we can simplify the process by breaking down all the essential aspects you must consider when hiring a wedding caterer in Toronto, like McEwan Catering, for a successful event.
Although your wedding is very much your special day, it includes many other people too. This means that rescheduling has a ripple effect that may feel overwhelming when it becomes the only way forward. Your family is going to be affected, as well as your other guests and your vendors.
The logistics depend on your specific circumstances, who you are working with, and where you reside. But it would be best if you remember why you are doing this. When it comes down to it, putting the elegant invitations, unique flower arrangements, and carefully curated details aside, you chose to get married because you wanted to do so in the presence of your loved ones.
Outdoor weddings have unique charm! The natural setting is romantic, colorful, refreshing and relaxed. Nonetheless, an outdoor venue also presents its unique set of challenges. Unlike indoor venues, the variable factors are more in this setting. Hence, planning a wedding in the outdoors isn’t always easy.
The good news is that despite the possible pitfalls, you can still have a beautiful outdoor wedding when you plan it right. Our team will help you with this task with the following list of tips. This will definitely help you plan your strategy well and host a splendid outdoor wedding that will linger in everyone’s memories.
1.Research the pros and cons of different venues to make your decision
Your outdoor venue can be a beach, a garden, a resort or even your own backyard. Each of these venues have their own perks and pitfalls. Consider these factors seriously before you decide on the venue you want for your special day. Let us look at some of the common outdoor wedding venues and the challenges they present.
Beach: A beach is romantic and fun. However, it is also windy, sandy and with uneven terrain. You will have to limit your hairstyle, makeup and dress choice to what works in this unique venue. You will also have to rent everything for the wedding and pay extra to set up stage. It will also be necessary to secure different items without toppling over or flying away.
Lakeside: These venues are usually calmer than seashores, and yet promising in terms of beauty. However, lake sides are prone to bugs and have damp and dirty soil. They can become unexpectedly windy. You may have to prepare your party to wear bug spray and keep food covered to avoid unexpected disasters.
Winery: Unparalleled beauty, serenity and greenery mark this lovely wedding venue. However, there may be restrictions on custom plans. Many wineries restrict taking booze from outside, and your guests will have to make do with their produce at the bar. It can also become hot and humid in summer.
Park:Very casual and relaxed, this ambiance is well-suited for informal wedding styles. The cons of this venue is that you may have unwelcome onlookers who oversee your wedding. Also, there may be time restrictions. So, you may have to end your party early.
Backyard: Having a backyard wedding is often tougher than you think. You can of course save a lot of money, since you needn’t book a venue. Nevertheless, you will have to hire the décor and seats. Limited number of washroom facilities can be a problem. You will also have to take local rules and regulations into consideration when your house is in a residential locality.
If you still are unsure of which venue you ought to choose, here is some help to make your decision on the Huff Post
2.Irrespective of the venue, you must have plenty of shade or arrange for tents to keep guests comfortable
It is no fun being seated in a sunny area, especially when it is warm. Make sure your venue has a shaded space where your guests can relax without any harsh sunlight. Summer weddings can often get tiring, especially if there is no breeze. So, arrange for fans around the perimeter of the tents to keep your guests cool and relaxed. Also consider printing your wedding program on fans to work double. Or gift pretty decorative hand fans as your wedding favors and your guests can use them to stay cool.
3.Ensure there are plenty of drinks to stay hydrated
In the warm outdoors, your guests will naturally feel thirsty. Provide plenty of beverages and water stations to quench their thirst. Set it up at different locations throughout the venue, so your guests can simply head over to the nearest spot and refresh themselves. Arrange for a variety of non-alcoholic and alcoholic beverages. Flavored water, fresh juices and mocktails, fizzy drinks and local produce can all be highlighted in your wedding venue. For a stunning list of summer cocktails to stock your bar, visit this post on the Brides website.
4.Pick sturdy floral décor or arrange them outdoors just before the function
Flowers, especially the delicate varieties, do not tolerate heat well. So, take special care when planning your floral décor, bridal and bridesmaids bouquets. Pick sturdy flowers that do not wilt quickly. Preferably pick what is in season, as these flowers tolerate natural weather conditions better. Have your floral décor set up just before guests arrive, so they look fresh during the ceremony and reception. You can also add fruits and berries to the arrangement for a tropical, summery feel. Other decorative items like candles and embellished figurines are good options for centerpieces and decor items, since they are unaffected by heat.
5.Have everything held down in place
When the wedding is outdoors, you have no control over how windy it can get. The last thing you want is for things to be blown away and the entire scene to look chaotic. Keep this factor in mind when planning the arrangements. Ensure everything stays put by weighing it down with suitable items. Use ribbons or rocks to secure items like place cards and wedding programs in its place. Also keep the table cloth and runner fresh by taping them down so they do not fly with with the wind.
6.Plan your menu wisely
Exercise caution when planning the menu for an outdoor wedding. Heat will quickly spoil food, and you do not want to be responsible for making your guests sick. Catering outdoors also presents unique challenges. Frozen desserts like ice cream are not practical, as they will melt in the heat. Since you cannot control the temperature, it is wise to choose fail-safe food options. Your catering team should be able to confidently handle and distribute the items on the menu on time. Here are some tips to help you plan the food menu right.
Avoid serving cheeses, sea food and meat in the open. These items should be served and consumed quickly to avoid spoilage.
Use dairy products like cream sparingly in your dishes. Not only do these spoil quickly, their consistency may also be unpredictable when kept outdoors for a while.
Ensure all the dishes are covered once they are kept outdoors. Leaving any of them open is an invitation for bugs, ants and flies to attack.
7.Help your guests stay cool and safe
Make sure the site is visually inspected prior to the ceremony, to ensure it is clean and there are no insects or flies in the area. Since you can never be too careful, have some bug spray ready in case someone needs it during the day. In case your guests forget to wear sunscreen, it is a good idea to have that available as well. You do not want anyone falling ill at your wedding, or enduring sun burn. Simply place bottles of sunscreen in baskets at the venue, if your guests will be spending a long time outdoors. Also, make sure that you do not pick metallic chairs for the seating. This can get pretty warm and you do not want your guests to suffer on account of it.
8.Have an indoor location for them to chill in, if necessary
Not everyone can continuously tolerate a hot outdoor setting for a long time. So, your guests will appreciate a chance to relax in an indoor area, if it gets too hot. This is especially true if there are pregnant women or older guests in your party. This can be a smaller hall or lobby area that they can access. If your venue doesn’t have such a provision, consider hiring an A/C unit to or large portable fan for them to sit around and relax, if they find the heat too stifling.
9.Have a back-up plan
Unlike an indoor venue, you can never rule out natural emergencies that can affect your plans. It could be something as big as a hurricane, a torrential downpour or even a small shower. Prepare for such conditions with an alternate plan. It is best if there is an indoor location to move into in such situations. If the weather forecast on the day of your wedding isn’t promising, make your call early and move the ceremony indoors rather than risk your guests getting drenched. The staff at your wedding should also be able to quickly move your wedding tables and other decor items into the secured area, should the need arise. Always arrange for umbrellas or raincoats for your guests, should it suddenly rain. Even it is just a drizzle, your guests shouldn’t have to wait till they dry off. So, arrange for fluffy towels in the restrooms it showers.
10.Find out about licenses, permits and rules for outdoor events prior to the wedding
When planning your wedding, you should aspects into examine the licenses and permits for the location. There may be a time limit imposed on the use of outdoor venues. Ensure your party winds up before this timeline. Also check with the local authorities on whether you need a permit or license to hold a wedding at your chosen venue. If your venue is in a residential locality, there may be regulations on sound, parking and trash dumping. Make sure you are aware of all these restrictions and do not break any rules on your wedding day.
11.Use plenty of signage all over the venue
At outdoor venues, guests may find it confusing to find their way from one point to another. Save them the trouble by implementing plenty of direction signs all over the venue. Print them and set it up at different positions. Or simply do them in chalkboard and push the boards into the ground or hang them on trees. Use plenty of signs to direct guests to rest rooms and trash cans. You can also rent carpets to separate off the areas of the wedding from the rest of the area.
12.Make the most of seasonal fare
Every area will have its own refreshing produce, and this is what you should indulge in at your wedding. From the décor to the menu, flowers and gifts, let the season dictate your choice. Use fresh potted plants for your natural décor and even consider them for your wedding favors. Include seasonal produce in your salads, dressings, sauces and juices and your guests will love the taste. Use fresh fruits and flowers in your wedding cake and keep it simple for best results. Decorate with seasonal berries, flowers and fruits to create striking masterpieces that will tolerate the weather and look fresh all day long. Embrace the quality of the season, and your outdoor wedding will be a huge hit with your guests.
Summer weddings also give brides the perfect opportunity to explore a wide range of options in wedding fashion. From short wedding dresses to light, airy fabric choices, there are plenty of options available at Best for Bride for outdoor weddings. Here are just a few to inspire you with.
So, tell us which of these styles will you be embracing at your wedding? To take a closer look at these gowns as well as to explore more of our summer wedding dress collections, visit our bridal dress gallery at Best for Bride.
One of the most important things about wedding planning is ensuring a good wedding guest experience. Although the couple is the most important people on their wedding day, the event will not be a success without the co-operation of the guests at it.
Certain details matter more than others. This checklist will help you identify what will be remembered and forgotten by your wedding guests. Of the various aspects we discuss below, you may consider some of the more important than others. In fact, there is always a gray area that some people notice while others skip. So this is up to you to identify and fix.
Those That Are Soon Forgotten, Because They Weren’t Worth Remembering
Wedding Invitation Stationery
This is one detail that you needn’t lose sleep over or splurge too much money on. Whether you choose to amaze your guests with a stunning wedding invitation or keep it basic, the same purpose is served. Although your invitations give your guests the first idea of your wedding, they will only use it to find what they must know about your wedding. So, choose a good-looking invitation and ensure it contains relevant information about the venue, time and date. Don’t worry about the quality of paper stock or ornamentation. Instead, take a look at this checklist on Spruce to learn about the basic information that every invitation should have.
How Special or Expensive The Linens Were
Just like a beautiful invitation is just a beautiful invitation, good-looking tablescapes are just that. Every bride and groom wish to have a beautiful wedding. All the elements you choose for your décor are essential for this. However, quality linens can be costly, even when you rent them. As long as they are clean and crisp, we are sure none of your guests will want to know the details. It won’t matter whether your linens are made of curtain panels from thrift stores or sewn-up bed sheets. Since no one else is likely to notice, investing that money in something more noticeable is better.
A Super Gorgeous Cake
I agree that the reveal of your wedding cake is an all-important moment. A breathtaking cake is an amazing sight. Nevertheless, spending a fortune on a gigantic cake with intricate details isn’t a great idea. Although your guests will be awed by its magnificence at the moment, it is unlikely that they will remember much of the details later. It is also good to remember that even the prettiest cake will quickly lose its charm if it doesn’t taste good. So focus on how the cake tastes instead of how it looks. Your guests are then more likely to remember the cake.
The Guest Book
Guest books and creative alternatives for it may sound interesting. However, think clearly about whether it really makes a difference to your guests? Also, imagine how often you are likely to use it in the future. You can, of course, use it as a keepsake. But I am sure you will have other things for the purpose. For example, your wedding album will have enough pictures to tell you who all attended your wedding. And amidst the fun of the day, it is unlikely your guests will pay attention to the beautiful guest book. They may sign in but not be in the mood to pore over the pretty details in it. So, save yourself the trouble and keep it simple or eliminate it.
The Bouquet Toss And Garter Toss
Although a tradition at weddings, the bouquet toss and garter toss are two events that you can easily eliminate from your wedding timeline, it is unlikely that your guests will miss this part of the day. You can then hold on to your bouquet and preserve it or have it turn into a wedding day keepsake. As for the garter toss, let’s face it. Not everyone really looks forward to seeing this bridal garment fly through the air or jump to catch it.
Are you struggling with the choice between daisies and baby breath for your décor and bouquets? Well, hear this then! Half your guests are least bothered about what flowers you choose. A few years later, all that matters will be that the floral décor and accessories look beautiful, not what they contained. Since flowers can be costly, consider this a sign to take it easy. Don’t use a huge chunk of your wedding budget on flowers that will last no more than a day. Your guests won’t mind, I am sure!
Few wedding favours tempting guests to save and use again. Pretty packaging is usually expensive and ultimately is tossed away. Edible favours are the only exception, for your guests won’t really mind the after-party treat to enjoy at leisure. Hence, find a wedding favour with either a utilitarian aspect or make sure it is edible. Unless you do, it will likely be thrown away or confined to the depths of a closet. So, don’t sweat over this detail and pick a reasonably priced gift and will be well-received.
TheThings That Aren’t So Easy To Forget
A Wonderful Venue
The venue is one of the most important things that can make or break a wedding. The right venue will play up your décor, create the right ambiance for the theme and be easy to decorate. Hence you must pick the right venue for your wedding day. It should easily accommodate all your guests, be easy to reach and have the necessary facilities for your guests. Whether indoors or outdoors, the venue should be the right choice for the weather at the time of your wedding. So, aim for a wonderful venue that ticks all the above conditions, and your guests will remember it forever.
A Beautiful Ceremony
Even in this digital age, beautiful wedding ceremonies churn up emotions and become memorable. So, plan your wedding ceremony carefully, with due attention to detail. Keep it short and sweet. Remember that you can spoil the excitement of the moment with a ceremony that drags on and on forever. Instead, have the wedding altar decorated with care, so it is a feast for the eyes. All your guests will then look forward to making strong memories of the special moment you are married.
Half your guests may not recognize whether you wear a ball gown or mermaid dress. Nor will they pay attention to your makeup and accessories. However, this doesn’t mean you can take the dress aspect lightly. The image of a bride in her beautiful wedding dress creates a strong impact. It is instantly etched into the onlooker’s memories. So, settle only for a dress that looks amazing and reflects who you are as a person. This will enhance your best features. It will also make sure you are remembered as a lovely bride on the most special day in your life.
A Fantastic Meal
Food is one of the most important things that guests look forward to at a wedding. Not only is a good meal the best way to impress your guests, but it is also an option you can nail without much trouble. Plan your menu so that the dishes are enticing and appeal to most of your guests. Also, make sure there is sufficient quantity to fill them up. Send your guests home happy, and the excellent meal you served at your wedding will be the talk of the town in many years to come. You may like to look at some excellent advice on choosing your wedding menu is available here, on the Martha Stewart website.
The Drinks to Celebrate The Day
Many couples try to cut down their wedding day expenses by reducing the drinks budget. Unfortunately, weddings and booze are inseparable. Even limited quantities of booze are acceptable, as long as it is available and free. Nothing spoils a guest’s wedding experience, like when they have to pay for their own drinks. Don’t forego the bar or ask your guests to pay for their drinks. Instead, take a look at these ideas on the Borrowed and Blue website to quench the thirst of your guests for less.
The Cute Details of The Day
I mentioned earlier that your guests are not likely to pay attention to the umpteen number of details you set up at your wedding. However, there is an exception. A few cute, unusual or quirky details can easily capture their attention and stay in their memories. These little details can range from customized signs to pretty buntings and personalized drinks. At least some of your guests will gush over these details and consider these ideas of yours brilliant.
How Good The Entertainment Was
Good entertainment is crucial to the success of your wedding party. Not all your guests may look forward to dancing at your wedding. Nevertheless, don’t disappoint those who do by letting your entertainment be an after-thought. There are definite benefits to choosing either a band or a DJ. From budgetary constraints to the songs you prefer, you should consider various factors to choose between a band and a DJ. More information to help you make the right choice is available in this article on The Knot.
Other details aside, your behaviour on the day will greatly impact the guest experience. Your guests have travelled from far and wide to attend your special event. They expect you to welcome and acknowledge their presence. It will be a terrible disappointment if you are aloof and too engrossed in yourselves. This will certainly remain in their memories. So, don’t make this dire mistake. Instead, extend a hearty welcome to your guests, chat with them at some point of the day and thank them for making it. Follow up with a note of thanks for their presence and their gifts. They will greatly appreciate this.
How Long They Can Party
What is the point of planning an amazing party if you wind up while the guests have just started having fun? The wedding guest experience has a close link to the enjoyment they have on the day. And the longer the party goes on with amazing entertainment, the better they will remember the event. So, plan your party to give them enough time to have fun. Cut the ceremony short, but don’t compromise on the time allotted for the reception. Keep this factor in mind when choosing your entertainment and venue.
Tell us which of these factors are most important and least important to you in your wedding planning?
As we mentioned earlier, a gorgeous bride is always a fond memory, and we have all you need for this. Visit us in-store or online at Best for Bride for a wide selection of wedding dresses and accessories. Having been in the industry for over a decade, we have the expertise and inventory to cater to your wedding day vision to the very last detail. We also stock a wide variety of bridesmaids’ dress collections, dresses for the rest of the bridal party and offer a range of wedding day services. So head over to Best for Bride, the one-stop bridal destination today, and realize your wedding dreams.
FAQ – Wedding Guests
What are the things that wedding guests despise?
Taking a seat at a dingy table. Half of the visitors questioned said they despise being placed at a table with someone they don’t know. Or being placed at the children’s table because you’re the last cousin who isn’t married and might or might not be bringing a date.
Do wedding favours matter to your guests?
If you’ve ever considered skipping wedding favours, now is the time! Most favours don’t make it home with visitors, but I assure you’ll be glad you did. With cocktails, dinner, and desserts, you’ve already taken care of your guests.
Is it OK to invite someone to a bridal shower but not the wedding?
The quick answer is that you should not invite anyone who will not be invited to the wedding to your shower. Your shower is a small gathering of some of the most important ladies (and men, if you like), and anybody who makes the cut for your shower should also be close enough to receive a wedding invitation.
How can you gracefully say no plus one?
If your guest just puts a plus-one on their RSVP card, you must approach it diplomatically. Call them and politely inform them that their plus-one is unable to attend. Give an explanation, such as a budget or a lack of room, or link back to your firm regulations to assure them that this is the situation for everyone.
What are the most important considerations for wedding guests?
Guests are particularly concerned about the timeliness of events. Unhappy guests result from starting your wedding ceremony late or listing an earlier than planned start time to avoid any late arrivals. To stay on schedule the morning of your wedding, allow additional time for hair and makeup, pictures, and transport.
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