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Wedding tasting etiquette: 10 things you should be aware of

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The food that is served at your wedding has an important role in determining the overall wedding experience. Most of the guests, if not all, will look forward to the food that is provided on your wedding day. So, you do not want them to be unhappy with the meal offered, while everything else was done to perfection.

Most wedding vendors offer a wedding tasting session before you book your order. With this option, you can actually see, taste, and experience the food that will be served on your wedding day. We suggest that you take your caterer up on this offer of wedding food tasting and make sure everything is just right, so there are no regrets later.

As with anything wedding-related, there is a catering tasting etiquette that you should adhere to. We will be looking at the do’s and don’ts of wedding food tasting etiquette. But before we move to this list, let us first try to understand what you can expect at your tasting session.

What to expect at your tasting

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Tastings allow you to sample the menu you have chosen for your reception. It gives you a real idea of how the service will be, and how the food will look and taste. While some caterers offer complimentary tastings, others charge you for it. Some vendors, however, offer complimentary tasting if you sign the contract first. This is because it can end up being very expensive for the vendor otherwise.

If you are just shopping around and want to taste the food prior to committing to an order, this is also usually possible. The caterer may then ask you to pay for the food that will be served at the tasting. 

If a vendor disagrees to conduct a tasting prior to paying a deposit, you can ask him to make an exception if you would be ready to pay for it. If he refuses, think twice about booking. The service at the reception may go either way, and the last thing you want is to regret booking it without an idea of what you would be receiving.

Prior to your tasting session, you will be expected to discuss your expectations and choose the dishes you want to try, from their menu. Full-size portions are usually served, so you can actually see and experience how the wedding meal will be. The drinks that will be served, will also be included with the meal.

Now that you know what to expect at the tasting session, let us move on to the general etiquette for a successful tasting session. Follow the list we have provided, and you are sure to have a positive experience, whether you choose to go with the caterer or not.

Wedding food tasting Etiquette

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Keep your entourage limited

While many caterers offer complimentary tasting sessions for up to 4 guests, you should be able to include more if you are paying for it yourself. However, as with bridal dress shopping, it is not only good food tasting etiquette, but you can actually achieve the best results if you keep the entourage to a minimum. With more people, you can easily lose focus and this isn’t favorable for neither you nor your caterer.

Bring a small group of three to four people at the most, and they should be ones who can give honest and helpful feedback. If you have a wedding planner, she should be at the tasting. This is because she is experienced enough to look beyond basics, and can spot potential problems in the quality of food and service. She can also relate the service and dishes to how the meal would actually work at your venue, and make suggestions that will help.

Be flexible with your schedule

Remember that there are a lot of factors that go into planning a tasting session. Your caterer will have to put his staff on duty to prepare the meal, however small it may be. Different vendors handle tasting sessions in different ways. While some conduct open-house tasting sessions for a number of couples, others may give you a special session where you can have a personalized sample of what you would like for your wedding day.

In certain cases, your caterer may even ask you to attend a function that they are catering to. This may be so you can see how they conduct their service, and also sample the food as it will be done on your wedding day. Whichever be the style of your caterer, you should be able to accommodate it into your schedule, if you want to consider his services. This is also where you should consider what to wear to a wedding tasting. If you will be attending a function they are catering at, make sure you dress appropriately for the event and not look out of place.

Don’t lose focus of why you are there

A tasting session is about understanding how your reception food will be. Your caterer would prefer that you focus on the food at the tasting, instead of any other things that are going on in your life. Do not consider this as an occasion for family discussions or friendly feuds, and try to limit your conversations to the food and the wedding. Remember that your caterer will be near, observing you throughout. So, don’t be disrespectful or ignore the purpose of why you are there.

Save the serious discussions for later, unless you want to sound rude. Keep the chattering to a minimum and pay attention to what is provided. Attend your session with a notepad and camera, so you can make notes and click pictures for future reference. This will also help you better to make suggestions for changes.

Come prepared for the tasting

Apart from being prepared to take notes and pictures, it is important that you are also involved in the tasting. Plan your tasting session for a day when you do not have any other pressing engagements. Only then can you concentrate and make the most of the experience. Be mentally prepared and attentive. If you have any pressing work problems or other things on your mind, schedule the tasting for another day.

Do not eat a heavy meal or fill your stomach up with snacks, prior to your session. Neither should you starve yourself. You should be hungry enough to enjoy the session, but not too hungry to just gobble it down without recognizing if it is actually tasty. Remember that it is a full course meal that you will have. So, make sure your evening is entirely devoted to the tasting. You’ll probably also have to cancel any other plans later that day, as you will just want to crash into bed and snooze, once it’s over.

Don’t be too intimidating at the service

There are some couples who stare and keep such a close watch, that it can seem creepy to the waiters at the service. Don’t feel like you have to be so attentive, that you intimidate the people who serve you. Stay composed and relaxed, and try to enjoy the experience of how it is. If you aren’t happy with the dried out cheese, wilted vegetables or shabby presentation, don’t look upset or openly cringe. If there are things that you aren’t happy about, don’t worry. This is not the actual thing, there is scope for improvement once you give your suggestions. You can even consider switching to another vendor if you are entirely unhappy with what you experienced at the tasting.

Don’t go overboard with the drinks

You will usually be served wine or another beverage at your tasting, and the same will usually be served at your wedding. Don’t drink too much, so you become tipsy and can’t focus anymore. Just take small sips to identify how it goes with the rest of the meal. Remember that you should have a clear head to identify how the tasting is, and too much alcohol can damage the possibilities. Not only is it good manners to not become inebriated, but it is also essential to the purpose of why you are at the place.

Be discrete when you discuss things

We know that you may want to discuss certain factors with the rest of your group, before making a verdict. There may be other things that you want to draw their attention to. If these are negative factors, don’t be too loud or overly critical when discussing it. Discuss it briefly, and keep it on a positive note. Don’t hesitate to check with your catering in-charge, if its a factor that really bothers you. But don’t get into an argument or be too patronizing about it.

Most people are open to positive criticism, but may not be too happy if you only have negative things to say. As with any other social situation, mind your manners when you voice your opinion. Be courteous and clear, but do not insult or embarrass with what you say.

Be honest with your feedback

If you enjoyed your meal, it isn’t likely that you will have much trouble saying so. Now, if it were the other way around, we know why you may feel a little hesitant to say so. Nevertheless, you should provide honest feedback. If there is anything that you would have liked to be different, make sure your chef or waiter knows. This way, they can rectify it on an actual day and make sure you are happy.

Whether it is about the food, the presentation, or the service, telling your vendor at your tasting session will help him move things around to meet your expectations. Nonetheless, be mindful of the way you say things. Even if it is a negative opinion, try to focus on the positives as well, so you don’t sound like you are reprimanding them. Be diplomatic, offer suggestions on how they can improve it, and appreciate all that you liked. This is just being plain courteous.

Tip the waiter who served you

The fact that you are at a tasting session shouldn’t alter the way you normally behave at dinner. It is in fact pretty similar, considering that there were people who served you and who were attentive to your needs, at your tasting. Even if it is a complimentary tasting, it is customary to tip the waiter who attended to you. So, make sure you do it. Do it as you would do when you eat out otherwise. Consider the total amount the meal would cost, and tip the same percentage that you would do normally for that price.

Personally thank the chef

The main person behind the scenes is obviously, the chef! You will be in touch with the catering manager or venue manager. However, remember that they are not the ones who are actually responsible for whipping up delicious food. This happens in the kitchen. The chef and his team are the star players in creating the flavors that your guests will feast on. So, it is good wedding tasting etiquette to meet them and thank them for their efforts. It is not necessary but is nice if you do so.

Request to meet personally with the chef, and appreciate and thank him for his work. This nice little gesture can do amazing things for your wedding. The chef will remember you for how nice you were, and will add that extra dose of care into his dishes for your wedding day. This can be really worth that little effort of yours.

If everything goes well and you enjoyed your tasting session, that is one thing you can strike off your wedding planning list. However, if the opposite happens, and you hated it, what do you do? If you haven’t signed the contract, you can just walk away from there and keep searching for a better option. If you have already signed the contract, consider the following options.

  • Provide specific details about what you didn’t like and ask them what they can do to change it
  • Be polite, but firm and vocal when you insist you want something changed, as it isn’t up to your expectations. It is right to expect your caterer to make adjustments to please your palate. So, don’t shy away from it and settle for food you aren’t happy with.
  • Do you have suggestions on how they can improve things? Tell them about it and see if they can accommodate these changes.
  • If they offer different menu items, make sure to taste them before you approve the change.

Visit us at Best for Bride for more wedding-related tips, advice, and shopping needs. You can find everything you need, including vendors for your wedding in our list of services. Check out our website today, and move one step closer to having a fantastic wedding day.

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Wine for Wedding Receptions

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Planning a reception can seem overwhelming at times. There are so many decisions to make. One of the decisions involves deciding if you will serve wine. If you do plan on serving wine, how much do you need? What kind of wine is best for wedding receptions? Here are some tips regarding wine for wedding receptions.

When deciding whether or not to have wine, you may consider your own preferences, the rules for the venue, and what your guests may want. If a reception is held on church property, serving wine may be prohibited. Certain venues don’t allow alcoholic beverages. Some religious families may be offended by serving wine.

If you decide to serve wine, knowing how much wine is needed can impact the couple’s decision on the wine budget and the types of wine to be served. If less wine is needed, couples may be able to serve more expensive wines without breaking the wedding budget. A cheaper wine may be needed if more bottles of wine are necessary. Once you know how many bottles of wine you need, you can figure out what types of wine fit within your budget.

How much wine is needed for wedding receptions? A convenient formula is to take the number of guests and divide that number by 2.15. The answer is the number of bottles of wine that will be needed. In addition to weddings, this general formula works for all kinds of events. A standard wine bottle is 750 ml or 25 ounces. This means that each bottle holds five servings of wine that are five ounces each.

The types of wine that people typically drink is influenced by the season and whether the wedding is indoors or outdoors. Autumn through spring, people tend to drink about 50% red wine with sparkling and white making up the other half. For summer outdoor weddings, people tend to drink much more white wine if the weather is warm. White, red, and sparkling wines are more equally divided for outdoor wedding receptions.

Other things will affect the type of wine that people will want to drink such as the menu choices. If you serve only beef, more people will gravitate towards red wine. If chicken, fish, and seafood are being served, more people may choose white or blush wine. A champagne toast may add drastically to the amount of sparkling wine needed.

The length of the reception will impact the amount of wine consumed. The standard formula is often what caterers use for a wedding reception that is approximately two hours long. If the reception will last significantly longer, you may need to add more wedding reception wine. If you know that many people on your guest list do not drink wine, you can tailor your total accordingly. However, it’s always better to have a bit too much wine rather than coming up short.

More helpful tips to plan a great wedding reception can be found on the Best for Bride blog.

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5 Wedding expenses that you may overlook

It is important to budget everything at your wedding. Only then will you stick to what you can afford. A common mistake is to not account for the overhead costs when booking a service or vendor. These aren’t usually stated upfront, and unless you ask, you may have a nasty surprise when you receive the final bill.

These are the usual areas where couples wrongly budget and it leads to costs they didn’t expect.

Shipping Costs for Invitations

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Vendors usually do not mention charges inclusive of shipping when you place your order for your wedding invitations. Remember that the bulkier your card is, the more postage stamps or courier charges it will cost. Where hundred or more invitations are concerned, this can quickly add up, especially if many are to be sent overseas. When you receive an estimate for invitations, make sure you account for the postage charges as well. You may rethink your preferences when you figure it in.

Wedding dress fittings and alterations

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It is unlikely to find a dress that fits perfectly, when choosing off-the-rack. Every bride requires minimum alterations. Alteration services depend on the extent and nature of work involved. You may have to pay more if you want custom changes, such as changing the neckline or adding sleeves.

First, fix an amount and set aside roughly 20% of it for alterations. Inform your bridal consultant of your wedding dress budget and mention that it is inclusive of all the overheads, so she can direct you to suitable ones. Make sure that you choose a dress that doesn’t need too much work by choosing the right size and finding one that has most of the features you desire.

Taxes and extras on services

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There are taxes on everything from venue booking to caterers,florists and other services. The actual rate may depend on the amount you spend. Find out the cost inclusive of taxes, so you know whether what you chose is an option you can afford.

Extra charges at the reception include costs for cutting and serving the cake and serving wine. Unless you take an all-inclusive package where the cake and drinks come with the venue, it is likely you will have to pay the staff who perform the service. Make sure you discuss the rates before commiting to the deal.

Cleaning up

If you have chosen a full-service, cleaning up after the function is usually included. However, if you are only renting the place and arranging the caterers and decorations yourself, you have to arrange for clean-up following the function, or else pay for it. Even if you book a full-service venue, make sure you know about any extra charges you may have to pay for late-night cleanup, should your party extend beyond midnight.

Extra equipment and overtime charges

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Unless you stick to your original wedding schedule, you have to compensate for any extra time your service providers spend at your wedding. This applies to the band, DJ, caterers, photographers and makeup artists. Book with a realistic time schedule, and you shouldn’t have to pay too much extra. Any additional equipment such as speakers or microphones, that will be required at your venue, will come at an extra cost. So, check this out right in the beginning.

For more wedding tips and advice, visit us at Best for Bride.