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Wedding venue checklist: Tips to help you recognize if the site is right for you

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When you look for your wedding venue, it is often difficult to ascertain whether a site is right without seeing it all decked up. To make the right choice, you should have a fair idea of what you want it to do, and how it can be transformed to suit your wedding plan. For many couples, this may be the first time they are hosting any event on this scale, and so it can be very confusing.

To help you do it right, here is a checklist of the various factors the site must have.

Fits your budget

Set aside a realistic amount for the venue charges. If you are getting married in a church or house of worship, you will also have to factor in the donation for using the space.

Look at places where the rent is within your budget. Ask about any other charges or overheads in addition to the rent, so you know whether you can afford it. Also ask if the package includes services like an on-site co-ordinator or staff for serving cake and wine, or whether you will have to pay separately for these services.

Practicality of the venue

The location should be easy to access and your guests shouldn’t have trouble getting there. It would be best if both the ceremony and the reception venues were nearby or in the same location. This will be most comfortable, but if it is not possible, consider arranging transportation between the venues. See if you can have parking at the first venue and make transport arrangements to the reception.

The size is right

Look at the maximum number of people the site can hold. Don’t forget to accommodate for your band, musicians, buffet table and aisle when determining the maximum capacity. Only then will you get a clear picture of whether all your guests will fit comfortably in the space. If it is a small wedding, avoid a big venue. Being mostly empty will reduce the overall impact.

The rates for using it overtime

Venues are either charged by the hour, or for a certain slot of time. Ask about the extra charges you will have to pay if you wish to access the venue for a few extra hours, before or after the ceremony. Also ask for their rates if your wedding party extends late into the night.

Provision for disabled access

Check whether the venue allows for disabled access. It is likely that there will be older guests in your wedding party. The availability of washrooms on the ground floor would be convenient for them. Also, are there any outdoor seating arrangements that your wedding guests can use, if they have to wait before entering the venue?

Don’t forget to consider the practicality of the venue for the wedding look you have in mind. It wouldn’t be fun negotiating your way up and down a staircase, if you have chosen a mermaid-style wedding dress or a heavily layered one. So choose accordingly.

The more boxes you tick off this checklist, the better suited a venue will be for your wedding. For more wedding tips and ideas, keep visiting us at Best for Bride.

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Unique Wedding Venues

Are you looking for a wedding venue, but don’t want to go with the traditional options that are overused and boring? Instead of settling for a beach wedding or one in a church, why not try some of these beautiful wedding venue options that will definitely be a memorable choice.

A Chapel

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A chapel is a tiny church that is usually in a secluded location. They are small, so if you have a large invitation list, this will probably not work out for you. However, these venues make for some adorable pictures and the ceremony can be intimate and personal. Plus, you can always have a large reception later on if you wish.

Country Club

Many country clubs have some pretty amazing locations for events such as weddings. Since they typically cater to those who have a bit more money than the rest, they tend to have much nicer facilities than other locations. Keep in mind that these places do tend to be a bit pricey, but if you are already a member, you may be able to get a decent price.

A Winery

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Between the wine and the vineyards, there is something magical about having a wedding planned in a winery. This is also a great location for beautiful pictures and they are a great place for receptions as well. If you don’t live in an area that is known for wineries, check around. Just about every area has a winery around somewhere.

Historic Buildings

Museums and historic buildings are also a great place to hold a wedding. Not only will they be beautiful and memorable, but they will also showcase a special part of the city that you are choosing to be married in. Although they may be difficult to find, consider checking with group that owns the building to see if a wedding can be held there.

Extreme

Do you have a passion for something, like rock climbing or sky diving. This can make a very fun wedding that will get your blood pumping. Naturally, with these types of weddings, your guest list will need to be kept to a minimum, but you can always have a formal reception after the wedding. Pretty much any hobby can be turned into a wedding opportunity, so make sure that you keep your options open.

Castle

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There is nothing quite as romantic as having your wedding in a castle. Of course, you will probably need to travel to find a traditional castle, but you may look around to see if there are any replicas in your area. Some businesses have designed buildings to look like a castle and these are the perfect location for a beautiful and romantic wedding.

Best for Bride

Best for Bride is a fantastic store to find all of your wedding day supplies. From wedding gowns, to décor to dresses for the wedding party, Best for Bride has everything that you will need to make your wedding beautiful and memorable. Be sure to stop in when you are making your wedding day plans.

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Guide to Barn Weddings

Barn weddings are becoming increasingly popular. As couples embrace the rustic chic style, barns and other country settings are in big demand as wedding venues. Though much of the process of using a barn for a wedding venue is the same as using any other type of venue, there are a few differences. What should you know when planning a barn wedding?

When planning the layout for the wedding or reception inside a barn, know the shape and dimensions of the building as well as any interior obstacles and the locations of the doors. It may help you to draw a diagram to plan out the seating arrangements and locations of tables and other items that you’ll be bringing into the space.

The barn offers protection in rain, but what is it like in sweltering heat. What could the weather mean for your wedding and guests? Barns typically aren’t climate controlled. Winter weddings may require you to bring in heaters. Summer wedding may require fans. If you are having a winter or summer barn wedding, you may want to call different barn venues and ask if they have the necessary heating or cooling.

Will you need to spray for mosquitoes the day before the wedding? Ask the owner what weather or insect issues there may be for you and plan accordingly. Barns may or may not have finished floors. Some barns that are rented for weddings have natural dirt floors. This can be a problem if your guests are dressed in formal attire such as long dresses.

Many other types of wedding venues have a kitchen space. Barns, even those regularly rented for weddings, rarely have kitchens. Make sure the barn will have the necessary space and equipment that you or the caterer will need. Some caterers require a working kitchen. Therefore, the availability of the kitchen also may affect your choice of caterer.

Is there ample parking close to the barn? May some guests need to walk farther than others? If so, you may want to have older adults park close and ask others to park farther from the barn. Check with the venue management to see if there will be enough restrooms for your guests. In some cases, couples need to rent bathrooms for their barn weddings.

Know where the electrical outlets are. If possible, plan your reception set up for the best use of the outlets. Don’t overload an outlet or you may end up in the dark. A common way to plan the use of outlets is to dedicate each outlet needed for one particular use. For example, if an outlet is used for coffee, don’t let the band use it. The band’s outlet should only be used for the band.

For more information about how to plan select the perfect venue for your wedding, take a look at the Best for Bride blog.