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How to Hire a Caterer for a Wedding Reception

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Couples recruit several professionals to help with their weddings. Each one plays a part in making the wedding as the couple wants it. The photographer, officiant, florist, and caterer have roles to fill to ensure the wedding becomes the special day the couple has been planning for months. Choosing a caterer is an important part of having the reception of your dreams. Here are some tips about how to hire a caterer for a wedding reception.

The couple may feel pressured to use a friend or family member as the caterer. If the couple is confronted with this situation, they may need to be assertive and politely say they are using a different caterer. A caterer, friend or family member who would be invited to the wedding may be appeased with the couple sharing that they would like the person to be able to relax and enjoy the wedding. The friend actually might enjoy the opportunity of seeing what a competing caterer is doing.

An engaged couple should start looking for a caterer nine months to a year before the wedding date. Some couples rush into hiring the first caterer they meet. Consider holding off on the decision until after meeting several caterers available for the wedding date. If caterers bring samples to the meeting, ask if they charge for them.

Getting caught up in discussing details, such as certain menu items, is easy. While the couple will want to share their ideas, the focus should be on the overall feel they want for the reception for the first meeting. The couple should discuss the caterers specialties and what type of cuisine the caterer would suggest for the style of the wedding. You can learn more at ipantry.com.au about why it is important to choose a caterer who is experienced in the type of cuisine you want for your wedding. Couples can discuss whether they want a formal dinner or buffet and receive suggestions from the caterers.

Caterers usually price the event per person. Before meeting with the caterers, know approximately how many guests you will have. You don’t have to know the exact number of guests at this early stage. However, you may find it helpful to know your budget and an estimate of the number of guests when discussing prices with potential caterers.

Know exactly what the caterer provides. Some caterers provide the tables, chairs, and dinnerware. Others only provide dinnerware. Some caterers only provide the food and serve the guests or set up a buffet. Caterers may have these items and services included in the price or for additional fees. Therefore, it’s important to ask what is included and what services cost extra.

When it comes to the wedding cake, some caterers will charge an extra fee to serve the cake. If you want the caterer to handle cutting and serving the wedding cake, be sure to discuss this with the caterers. A few caterers work with bakers to provide the cake as well.

Planning a wedding involves taking care of many details and making decisions. The Best for Bride blog contains helpful tips for stress-free wedding planning.

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Wedding inspiration boards—a tool that every bride should consider

We love every little thing that makes wedding planning easier, and wedding inspiration boards are right on the top of the list.

With so much going on in wedding dresses, accessories, bridesmaids dresses, color palettes, food, photographs, flowers and décor, it is easy to become overwhelmed and lose focus of what you want at your wedding. This is where wedding inspiration boards come to the rescue; they allow you to create a list of inspiring palettes and themes, compare them and find ones that you like, organize your thoughts and ideas and create a reference for implementing your plans.

Image Credit: Brittanymyers13 ,via DeviantArt, [CC BY 3.0]
Image Credit: Brittanymyers13 ,via DeviantArt, [CC BY 3.0]

Why you need wedding inspiration boards

Here are some of the main reasons why you should consider having wedding inspiration boards

  • It allows to collect your thoughts, and get an actual look at how the ideas in your mind will look

  • Inspiration boards allow you to compile tons of information, and organize it for ease of access. This allows you to compare different ideas and find the ones you like best.

  • It is easier to scan through so much information, and not miss any potential idea, when everything is available in a single location.

  • It helps you obtain a picture description of a theme, and gives you a clear idea of how it will look when it is finally done

  • Wedding inspiration boards are easy to create. In fact, even the most basic computer user can easily put one together and make their wedding planning much more fun.

  • It can be used to share your ideas to your partner or planner easily, as pictures say a lot more than words do.

An advantage of a wedding inspiration board is that it helps with staying focused and overcoming the confusion caused by all that information out there on the internet. You know how it is! You start searching for something, when you see an interesting link and click on it. Few more clicks and several hours later, you will have forgotten what you were originally looking at, though you would have bookmarked several new ideas.

With planning boards, you can pull down inspiring ideas and pictures even as you browse. So, it allows you to capture everything. You can later sort through the information, and find what you want.

What to include in wedding inspiration boards

Wedding planning involves hundreds of big and small details. So, it is only logical to assume that you will have an inspiration board for each of these aspects.

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Most brides prefer to have inspiration boards for the following—wedding color palette, invitation card ideas, wedding theme, wedding dress, accessories, bridesmaids dresses, cake, venue and reception décor, table settings, photograph ideas, hair and makeup, groomsmen dress, bouquets and floral arrangements, party favors, centerpieces and table settings and rehearsal dinner planning.

From the most basic inspiration board, to more advanced options

Although the computerized versions are more popular, there are brides who still prefer paper and print. Remember the episode in the popular sitcom “Friends”, where Monica pulls out her neatly compiled wedding inspiration folder, that she had been working on forever? Take a cue from this episode. Whether you are engaged, are already planning a wedding, are in a relationship, or simply expect to be married someday, don’t hesitate to snag an idea that you would love at your wedding. Although you don’t have to be super-organized and perfect about creating a wedding portfolio, like Monica was, it doesn’t hurt to at least set such pictures aside for future reference.

As a bride who’s planning a wedding, you can create your inspiration board on a wall in your room. It can be a pinup board on which you stick ideas, pictures and notes. Glance at it every now and then, and you may find some ideas stick with you.

The simplest computer version you can create, is a folder on your desktop. Why not name it “My ideas” or “Wedding.” Within it, add sub-folders for each aspect—for color palettes, wedding dress and accessories, cakes, party favors, invitation card templates and designs, bridesmaids dresses, etc. Once this is done, save pictures you find into the respective folder and scan through your collection, whenever you want. Remember to continuously eliminate the pictures you no longer require, or you can quickly lose track of where you started and what you were looking for.

Online inspiration boards: Pinterest

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Image Credit: Jessekoeckhoven (Own work) [CC0], via Wikimedia Commons

The more popular and practical option is to create an online inspiration board. The first tool for this is Pinterest, where you can gather hundreds of ideas from anywhere you want to create your colorful scrapbook of images. There are several existing wedding inspiration boards on Pinterest, from where you can pin pictures you like. Most websites also allow you to add the pictures you find in their blogs and galleries to the mood boards you created.

If you do not already have a Pinterest account, you can register for one in a matter of minutes. Once you have this set up, all you have to do is create as many boards as you want, and give each of them a relevant name. You can, for example, have one called Wedding Dresses, another called Wedding stationery, etc. Now, you are all set to begin pinning.

The good thing about Pinterest is that it allows you to share pictures. You can either share an entire Pinterest board or chosen pictures with a vendor or friend. This makes communication easy and efficient. Your bridesmaids can add pictures they like to your board, so you can all see the various options that appeal to everyone, before making a definite choice.

As you set out doing this, you will slowly see a pattern emerge, and this can guide you towards identifying a theme that works best for you. Pinterest can thus, help a bride who isn’t sure of what she wants for her wedding. By simply pinning all the pictures that you like on the internet, you can quickly identify your preferences and build a theme based on this.

Since Pinterest is available as a mobile app too, you can keep adding to your mood boards, wherever you are browsing from. It is a practical solution, with which you can avoid the hassle of printing pictures.

Apart from Pinterest, there are other sites, specifically directed towards weddings. Let us now take a look at them.

Websites that allow you to build you own Wedding inspiration board

1.Stylemepretty

One of the most popular sites is Stylemepretty. SMP allows you to set up your board, by choosing from various templates they provide.

wedding inspiration board SMP

You can then choose a layout that you like, name your board and begin dragging and dropping pictures onto it.

A good thing about this board builder is that you aren’t limited to pictures on the site. The board also allows you to credit the picture owners, and also share boards with your friends and obtain opinions on your choices.

2.Wedding Wire

Another great option is the Wedding Wire inspiration board builder. Visit this page to get started with your board. The website also allows you to drag and drop your pictures from your desktop or browse through those available in their gallery. You can resize, rotate and rearrange them to create a complete vision of a particular aspect. Create multiple boards for each of your planning criteria, and share it with your friends, wedding planner or bridegroom, who can then provide opinions on it.

3.Dessy Bridesmaids planning app tool

Bridesmaids are a huge part of your wedding, and there are many details you have to plan around them. One of the biggest challenges is choosing bridesmaids dresses. You cannot see all the possible colors that a particular dress is available in, and this can limit your idea of how a particular color looks in a certain design. The Dessy Group has an application that allows you to keep all your bridesmaids tasks, including the dress selection, on track.  You can use this to create a single platform, through which you can communicate everything related to their dress selection, alterations, fittings and more, with your bridesmaids. This tool is very valuable, especially if your bridesmaids dresses are from the Dessy Collection.

Dessy Bridesmaids Dress collection

Things to remember when setting up and using inspiration boards

While these inspiration or mood boards are a great way to get your wedding planning on track, there are a few things you should remember when choosing this route. Let us look at what they are.

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#The Inspiration board is just what it is called—Inspiration!

Remember that you needn’t necessarily have everything you see on your wedding inspiration board. The intent of creating such boards is only to help you build your ideas and carve your unique wedding plans. Do not see this as a shopping list, or be disappointed if some of the ideas you see here cannot be done at your wedding. Instead of despairing, keep looking around. There are many more ideas to explore and it is likely you will find an equally appealing one. Else, work with your vendors to find realistic and available solutions that recreate the same effect of what you see online.

# Remember that elimination is part of the picture

Those pictures can be so dreamy and perfect, you may not want to let go of it. However, the idea of having an inspiration board is to zero-in on what will make it to your wedding. So, you have to eliminate anything that doesn’t serve a purpose. They may be eye-candy, but that doesn’t mean they stay there, unless they are useful. So, be ruthless with eliminating anything that won’t be required or you will end up with more clutter than helpful information.

# You don’t have to get everything in

You can get the idea with as few as 6-9 images. So, don’t clutter up your boards with too many images, and get confused. Start with many, but narrow down choices to those that work, as you progress with your wedding plans. Be selective with options, once you know your preferences. Also, once you have made a choice, stick to it and avoid procrastinating over other attractive options you come across later. Otherwise, looking at pictures can go on forever, and can get you nowhere.

#Use verbal descriptions

Rather than simply saving an image, you should also use text to highlight what attracted you to an image. Otherwise, you may forget why you picked an image, when you look at it after a while. The text will remind you of what aspect specifically appealed to you.

#Have realistic expectations

Not all the pictures you see are from actual weddings. It can be from smaller events or even styled for a shoot. Keep that in mind when you make your wedding plans. Like we said earlier, this should be treated as an idea, and not as an end-all. It is more interesting, when you personalize a given picture with your own ideas, and make it unique. So, let that be your aim.

There are many ready-made wedding inspiration boards on sites like Stylemepretty, Wedding Wire and Martha Stewart. You can use these as a starting point and build on it. Similarly, there are plenty of boards on Pinterest, to draw inspiration from.

Nevertheless, remember that you and your vendors can create fantastic and novel ideas to personalize your wedding without too much inspiration, and this is what everyone at your wedding will actually look forward to. Your inspiration boards should only assist you in finding the various ideas that you can work with to create the final plan.

Now, that you know why a wedding inspiration board is a must-have, why don’t you set one up right away! Don’t forget to keep visiting Best for Bride, for all the ideas you need to plan your wedding right.

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Funny Wedding Ideas

There is no denying that a wedding is a very serious event. The day is life-changing. The stress building up through the wedding planning process along with trying to make this monumental event be the epitome of perfection can turn the jolliest couple into somber shadows of themselves. It’s time to laugh and remember that weddings can be fun. Yes, really. They can be! Consider these funny wedding ideas to enjoy the day with your guests.

You don’t have to wait for the wedding day to use your sense of humor. You can add a little fun to the RSVP cards. Instead of the standard RSVP, create a mad lib card asking guests to fill in adjectives, adverbs, and exclamations on the card. Don’t forget to include a space for the guest to put how many people will be attending.

There are many ways to create some fun during the ceremony. Instead of having a young girl as a flower girl, include your grandmothers as flower girls. Traditional flower girls or ring bearers can hold signs with a humorous touch. The signs are especially fun if they are written as the children might say such as, “Hurry up! I want cake” or “Last chance to run!”  People often include their pets in the ceremony. A dog might have a small sign that says, “My humans are getting married.”article-2627145-1DC8949600000578-517_634x759

Fun signs can be used in other ways during the ceremony. One couple had a friend hold cue cards during the ceremony to give the audience direction. Keep in mind that such activity is likely to distract the audience from the ceremony. Another option is to have wedding programs that are lighthearted and fun.

While couples love to have romantic photos of the wedding day, some couples also appreciate the funny ones. The bride can stand close to the photographer with the bridal party standing farther away. If the bride holds her dress up a bit and lifts her foot, the resulting image can look like she is getting ready to step on the bridal party. The members of the bridal party can add to the effect by acting if they are afraid of their impending doom. This photo brings new meaning to the word “bridezilla.”

Being funny at the wedding is often the process of not taking ourselves too seriously. One couple decorated their chairs with signs that said “Mr. Right” on his chair and “Mrs. Always Right” on her chair. In addition to having a band or DJ for dance music, why not hire a local comedian for entertainment?

The guests can get involved in creating the humorous touches to the event. They may just need a little help to get the fun started. Some couples create displays that ask for guests’ input such as “What should we name our first child?” or “What marriage advice would you like to share?” Some guests will be very serious with their input while others may approach it with humor. Either way, the finished sign can be fun to read after the wedding.

For some couples, a sense of humor is an important part of their relationship. Sharing laughter at the wedding makes the wedding very personal for them. For more ways to have fun and personalize the wedding experience, browse the Best for Bride blog.

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Alternatives to Open Bar Receptions

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Not every bride is interested in having an open bar at their reception. However, this doesn’t mean that you can’t have a fun alternative. Open bars are expensive and they can easily put your budget over the top. Instead of going for one of these lavish affairs, try out one of these options that are budget friendly. With the dangers that alcohol places on drivers, you will also be keeping your guests safe as well.

Juice Bar

Another fun option is a juice bar. With this, you can offer different types of juices and flavors for your guests to choose from. Offering a sparkling water option to mix with the juices can also be a fun way for guests to enjoy the bar. You can also offer water, coffee, milk and soda as well so that everyone will have something that they enjoy drinking.

Coffee Bar

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Coffee is one thing that many people have in common. Instead of serving alcohol, try this option instead. You can offer different types of coffee along with special flavors and things that people can add to their coffee, like special creamers. Don’t forget about the kids that will be attending as well and add a hot chocolate option for them to enjoy.

Punch

Punch has long been a staple for parties and other events. You can easily make a punch that matches the colors of your wedding and display it in a pretty punch bowl. Don’t worry about buying a punch bowl that is large enough for all your guests, because you will be able to rent one from a part supply store. Just make sure that you have plenty to restock he punch bowl as it becomes empty.

Alcohol Options

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For those who are still wanting to offer alcoholic beverages at their wedding, but do not want the expense of an open bar, there are many things that you can do. For example, you can only offer champagne when it comes time for the toasts. Another great idea is to only have the bar open during certain times of the reception.

You can also have a limit that your guests can consume from the bar. For example, you can give guests tickets that they can turn in for drinks or only allow alcohol to be served until a certain price is reached. Another option is to have signature drinks to choose from and if your guests want something different, they must pay for it themselves.

Conclusion

There are many options that couples can use to replace an open bar at a wedding. While many couples choose to have an open bar at their weddings, they are definitely not a requirement and you should never feel obligated to offer one to your guests. Instead, you should choose an option that fits with your budget and wedding style.

Don’t forget to check out all the great options that are available at Best for Bride. They offer a wide range of décor items as well as wedding attire for your special day.